Major law firm is hiring an Office Manager / Administrative Supervisor, under the direction of the Senior Manager, Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.
In this capacity, the Administrative Supervisor will:
Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; May supervise direct report staff and/or projects;
Manage the workflow, resources and priorities in assigned functions;
Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;
Execute the Firm's initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
Plan and execute office events;
Participate in the hiring process for administrative staff including the interview process;
Participate in budget control and maintenance in assigned departments;
Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
Assist with related events/activities, as needed;
Work beyond scheduled hours as required; and
Handle additional related projects as necessary.
Proficiencies:
Advanced proficiency in Microsoft Office Suite;
Fundamental proficiency in planning, allocating and reconciling an operations budget;
Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
Fundamental knowledge of records management, preferably in a legal environment;
Fundamental knowledge of facilities procedures and best practices;
Fundamental knowledge of reception procedures and best practices; and
Fundamental knowledge of office management and procedures (preferred).
Qualifications:
Bachelor's degree (preferred);
At least 2 years of supervisory experience (preferred); and
At least 6 years of experience in a professional services or legal environment (required).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.