Air Systems Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance.
Air Systems Inc. is a TOTAL FACILITIES SOLUTION for HVAC, Architectural Sheet Metal, Preventive Maintenance & Service, Electrical, High Purity Process Piping, Plumbing, Building Automation Systems and Energy Solutions.
Job Summary
Under the direction of the Department Director, the Administrative Assistant is responsible to provide a high-level of administrative support.
Essential duties/responsibilities of Administrative Assistant
Performs routine office work such as ordering supplies, performing bookkeeping tasks, maintaining records, works with standard and advanced spreadsheets
Provide general administrative support including but not limited to: phones, distributing mail.
Maintains business/customer contact databases (Lotus/Outlook and Salesforce).
Prepares itineraries and agendas for business travel.
Organize and maintain files, important documents, reports and records.
Coordinates and schedules events, conferences, meetings, travel, conference rooms, and luncheons and maintains Executive's calendar.
Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
Planning and scheduling assigned projects and ensuring timely completion.
Maintain the security of confidential information.
Makes high level contacts of a sensitive nature inside and outside the company.
Conducting Internet research; reviewing and synthesizing information.
Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management.
Composing, designing and editing correspondence, drafting of reports and developing presentations as directed by Executive Management.
Looks for ways to improve work flows, expenditures and office procedures.
Marketing Administration: Essential Duties and Responsibilities**
Conducting market research and generating sales reports and maintaining a database.
Assisting and designing marketing and promotional materials like brochures, pamphlets etc.
Preparing presentations and also preparing the reports which can be useful in decision making
Completing sales-related and marketing administrative projects that include running marketing and sales reports, conducting research on company and other assignments.
Providing assistance in terms of logistics to events like seminars and trade shows.
Assisting in writing and editing sales and marketing materials, which include project profiles, resumes and proposals.
Work under stress to meet project deadlines with attention to detail.
Also any task or collaborative work as a team member of MEP Business Unit as needed.
Microsoft Publisher and Visio 2016
Footnote: ** Attention to the marketing aspect of the position
Skills and Specifications
Possesses excellent written and verbal communication skills.
Requires Sales Force Associate Certification
Displays strong critical thinking, analytical and problem solving skills as well as demonstrates excellent time management and multi-tasking abilities.
Have exceptional customer service skills (i.e. external and internal customers).
Displays the ability to pay close attention to details.
Possesses strong computer and technology skills.
Computer proficient with Microsoft Office skills.
Good understanding of marketing concepts and principles **
Good content writing skills and ability to describe our product.
Self-motivated, confident, and creative.
Education and Experience
Requires Sales Force Associate Certificate
2 year degree or related experience equivalent
5 years experience in Construction Administration
Air Systems, Inc. is and EMCOR company and offers a full benefit package including:
Medical, dental, vision, and prescription
401k with company match
Paid holidays
Educational assistance
Salary based on experience and qualifications.
Hourly Range from $30.00 - $34.00
Work Environment
Spends most of the time in shared office space.
Uses computers, views screens, does keyboarding and manipulates a computer mouse.
Works normal 8 hours a day, but may have to work evenings or weekends during a major project deadline is approaching.
Air Systems, Inc. Standards of Success
Be passionate
Customer focused approach
Dedicated to a job well done
Be professional
Excellent verbal and written communication
Strong organization
Be a problem solver
Work in a fast-paced environment
Manage multiple responsibilities concurrently
Creatively use skills and resources to get the job done
Be a partner
Team player
Collaborative
Be a performer
Flexible
Does what is right, even if it's not easy
Asks questions
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
California is an "At Will" state. Employment with Air Systems an EMCOR Company is not for a specific term and it can be terminated by either the employee or Air Systems an EMCOR Company, with or without cause, and with or without notice at any time.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled