Manages the executive's and other senior leader's calendars, including scheduling meetings and appointments, managing invitations, and coordinating meeting and travel logistics. Facilitates receipt/distribution of meeting documents, guest/participant hospitality, and assistance for presenters.
Represents the executive's interests and fulfills delegated responsibilities with internal and external partners. Provides administrative support for complex and executive-level meetings, including distributing meeting materials, taking minutes, and facilitating outcomes and next steps. As applicable, communicates or disseminates requests, decisions and initiatives.
Coordinates executive's communications and provides business writing support: composing or editing general correspondence, briefings and executive summaries, and reports. Prepares presentations as requested. Manages documentation, including preparing business documents, routing items for approval, and maintaining files.
Supports MIF's senior leaders in achieving strategic priorities. Coordinates a variety of special projects, some of which may have organizational impact. Proactively maintains schedules of ongoing work, key initiatives, and coordinates with stakeholders to deliver results. Manages incoming inquiries and requests, responding and delegating as appropriate.
Performs other duties as assigned.
Requirements
3+ years of progressive experience as an administrative assistant in a technical industry and providing administrative support to senior management; bachelor's degree in a related field preferred or equivalent combination of education and experience.
Proactive contributor with ability to assimilate new information and problem-solve quickly, prioritize and organize concurrent tasks, perform under pressure, work well both independently and collaboratively, and achieve results timely whether directly or indirectly.
Proven ability to develop effective partnerships with team members, demonstrating a high degree of professionalism, integrity, flexibility, and sound judgment. Demonstrated ability to maintain the highest level of confidentiality and discretion.
Prior experience collaborating with cross-functional teams to achieve goals. Skilled at navigating interpersonal dynamics and establishing professional relationships with diverse internal and external stakeholders at all levels.
Outstanding verbal and written communication skills, incorporating solid grammar, business writing, editing, and audience awareness.
Proficient with technology, including Microsoft 365 products and business video-conferencing tools.