Organization: New Jersey Prevention Network (www.njpn.org)
Position Available: OfficeCoordinator
Location: Tinton Falls, NJ
The New Jersey Prevention Network is a public health agency working to prevent substance abuse, addiction, and other chronic diseases by building capacity among professionals, fostering positive collaboration among providers, and strengthening the field of prevention through the use of evidence-based practices and strategies.
New Jersey Prevention Network has a supportive work environment, a reputation for excellence and offers competitive salaries and benefits. Being a part of the NJPN team provides our staff with opportunities to develop new skills and to make an impact in the work you do.
NJPN is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Job Summary:
The Office Coordinator is responsible for supporting the day-to-day operation of NJPN's office and the agency's inventory.
Specific Duties:
Responsible for receiving deliveries and the management and storage of agency materials and inventory.
Greeting guests and providing general support, which may include assisting and/or coordinating in-office meetings & training sessions, setting up coffee/light refreshments and or ordering meals.
Assist with training new staff on meeting checklist/protocols, agency office equipment, housekeeping issues at the office.
Coordinating phone coverage, answering, and routing phone calls.
Assist with the management and maintenance of mailing/email lists in Global and Constant contact. Create and maintain lists (including group email lists), updating and editing information and distribution to employees.
Prepare address labels for mailings as needed.
Coordinate and order all office supplies for staff and general office needs.
Work with the Office Manager to ensure swift repairs and trouble shoot any immediate technical or facility concerns.
Assist the office manager in maintaining postage, fax machines and copier equipment and supplies.
Assist with the maintenance of equipment/computer list for the NJPN office.
Compile and maintain storage inventory lists and coordinate storage and agency inventory needs with individual departments.
Assist with office calendar. Coordinate schedules of staff working from the office to schedule desk availability and project/meeting schedules for training rooms.
Prepare and maintain NJPN information packets.
Track UPS shipments and manage all agency deliveries.
Assist Office Manager and Director of Operations along with general office procedures necessary for the efficient operation of the NJPN office.
Travel as required to assess inventory and attend meetings, events, and conferences.
Ability to work a flexible schedule (including weekends).
Other duties as assigned.
Assisting with conference as needed.
Required Skills/Abilities:
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced environment.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software.
Required Experience: Minimum 3 years related experience.
Academic Requirements: High School Diploma or GED equivalent.
Physical Requirements:
Subject to possible prolonged periods of sitting at a desk and working on a computer.
Periods of standing and speaking
Requires climbing and prolonged standing, stretching, bending, and reaching to perform the essential duties of the position. Must be able to lift and carry up to 50 pounds at times. Lifting & placing boxes and supplies on shelves.
Benefits:
Salary Range $40,000-$50,000
Comprehensive medical, dental, vision, life and & LTD plan options
Generous paid leave (Vacation, sick, personal)
401K plan with employer match.
Employee Assistance Plan
The Office Coordinator is a full time position (35 hours per week). Applicant must have the ability to work a flexible schedule. A cover letter highlighting your interest and experience is required. Submit cover letter and resume to the following: Career@NJPN.Org.
Please Note: Cover letter and Resume are required.