Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar coordination across multiple ventures, travel coordination, strategic gatekeeping, and all EA responsibilities. Must have C-Suite Executive Assistance experience. This position is approximately 40% in the Manhattan family office with the balance hybrid/in-person, as needed. There is an absolute expectation of being at a desk during working hours and as needed for emergencies after hours.
Responsibilities • Act as the primary point of contact between the principal and external parties • Coordinate daily calendar • Manage correspondence, emails, and phone calls, ensuring timely and discreet communication • Coordinate extensive travel • Manage phone calls and draft emails • Organize and maintain important documents, files and records • Prepare and review documents as requested • Facilitate communication and coordination with spouse's personal assistant
Requirements • Minimum of 5 years' experience in a similar role, at a large firm or UHNW environment • Must exemplify professionalism, focus and competence • Excellent organizational skills with an ability to think proactively and prioritize work • Strong communication skills (via phone, email and in-person) • Expertise in MS Office and Google Calendar • Tech Savvy • Proven work experience as a C- level Executive Assistant in a C-Suite • Reliable internet connectivity from home • A phone reference from two, and preferably all principals will be required • Please note, working for a company owner is not necessarily C-Suite experience
Salary is commensurate with experience, full benefits package