Debevoise & Plimpton LLP is a premier international law firm with market-leading practices, a global perspective and strong New York roots. Debevoise clients engage our lawyers for the high degree of quality, strategic focus and creativity we bring to our legal advice. Our talented administrative and legal support staff brings the same commitment to their work, ensuring the firm delivers the highest level of service and a distinctive client experience. We attract and retain highly skilled and dedicated staff by providing a work environment that is diverse, collaborative, respectful and collegial, and where professional growth is encouraged and nurtured. The firm is seeking afull-time Office Coordinator to support our San Francisco office. This is a non-exempt position and will work closely with and report to the Office Manager.
Responsibilities include but are not limited to: • Working closely with the Office Manager, Facilities Coordinator and other members of the administrative staff, assist with all aspects of office services- including, but not limited to, duplicating, mail, reception, catering, conference services and supplies. • Communicate clearly and effectively with attorneys, professional staff members, clients and guests by phone, email and in-person. • Responsible for managing front desk, answering phone, greeting visitors, escorting visiting attorneys/visitors to assigned offices/conference rooms and entering all visitor's names into building security application. • Manage and coordinate conference room scheduling and set up, including catering. • Collaborate with the Facilities Coordinator in preparation of client and internal meetings, events and other facilities tasks. • Collaborate with other departments, including Executive Assistants, Office Facilities, Legal Support Services, Technology Support Services and with other Debevoise offices. • Assist with ordering supplies, snacks & beverages, stocking supply rooms and keeping supply rooms organized. • Assist Office Manager with processing facilities requests, building forms and vendor COI forms. • Notarize documents, as applicable. • Perform other administrative duties as they arise.
Requirements: • Minimum 3 years experience in a law firm or corporate environment. • Excellent Microsoft Office skills. • Strong verbal, written and interpersonal skills. • Must be able to manage time, multiple tasks and work in a team setting. • 5 days in the office with flexibility to work overtime.
Preferred Qualifications: • Associate's Degree or business school diploma. • Law firm experience a plus.
TO APPLY
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