Our client, a boutique NYC based investment firm, is looking for an Administrative Assistant to support their Investor Relations Team. This is a growth-oriented position and suited for candidates that are motivated, eager to learn and contribute.
Job Details:
COMPANY: Boutique Investment Firm
POSITION: Administrative Assistant, IR Team
LOCATION: New York, NY
HOURS: 8am - 5pm (this role is fully onsite 5 days per week)
COMPENSATION: $80-115K
RESPONSIBILITIES:
Assist the Investor Relations team with creative engagement strategies, ensure organizational tasks are up to date, update and maintain the investor database, plan trips, and organize speaking events
Coordinate conference calls and expert network calls, and conduct ad-hoc research projects
Proactively solve problems and address issues before they escalate
Prepare for meetings by reviewing upcoming agendas to ensure all necessary information is available, send agendas to attendees
Manage regular meeting schedules for the leadership team, ensuring materials are prepared in advance, time is efficiently utilized, and objectives are met
Take notes during meetings, ensuring action items are executed
Represent principals in meetings and calls when they are unavailable
Monitor information flow, occasionally acting as a gatekeeper, ensuring stakeholder's involvement in projects or decision-making processes at the right moment
Act as a thought partner, brainstorming and identifying solutions to challenges
Communicate wants, needs, concerns, and ideas in an effective and efficient way
Assist with the management of executive support staff
Track, report, and follow-up on the status of tasks with various internal constituents
Assist with light office management duties as needed (shared with admin team)
Additional Ad Hoc projects
REQUIREMENTS:
2-5+ years in a similar role
Experience booking travel and a strong work ethic, polished/poised, pro-active and customer service oriented; highly reliable, responsible, and responsive
Demonstrate a practical, common-sense approach to business issues and problem-solving
Impeccable communication skills, both oral and written
Ability to work under pressure and multi-task
Verifications of identity, education, prior employment, and references may be required