The Administrative Assistant will provide support for our St. Louis Park office. In this role you will be responsible for a wide variety of tasks including coordinating meetings, events, and travel, answering phones, distributing, and preparing mail, supply management, participating in administrative services team providing backup support as needed and other projects as assigned. The ideal candidate will have a high degree of responsibility, accountability, and confidentiality. In addition, they will display professionalism, be a team-player and demonstrate the flexibility to adapt to the evolving needs of the organization.
Responsibilities
Responsible for extensive organization and management of Executive-level calendars including, but not limited to CEO, CFO, CAO and COO.
Assist with CEO and other Executive level support needs.
Coordinate and execute company-wide event planning, dinners, social gathers, etc.
Create expense reports and review/approve team expense reports.
Ability to properly handle sensitive and confidential information/materials.
Oversee incoming and outgoing mail.
Oversee and assist with general reception duties, including answering phones, greeting visitors. to the office and oversee visitor log.
Work closely with management to improve and enhance efficiencies.
Represent Two Harbors professionally to internal and external customers.
Book and manage conference coordination, registration and onsite conference arrangement needs such as scheduling meetings with clients and reserving meeting spaces.
Proactively develop relationships with other key external contacts and gain recognition as a team resource.
Develop and demonstrate a solid working knowledge of Two Harbors (and RoundPoint) structure, service lines, key personnel, and policies and procedures.
Incumbent will be responsible for meeting our commitment to compliance.
Other duties as assigned.
Qualifications
Bachelor's Degree in business administration, management or a related field.
5+ years of administrative experience.
Exceptional time management, organizational and resource management skills.
Excellent written and verbal communication skills.
Strong problem solving, critical thinking, coaching and verbal and written communication skills.
Ability to collaborate effectively and respectfully across diverse audiences and teams.
Attention to detail, ability to multitask and strong organizational skills.
Ability to work independently and as part of a team. The ideal candidate will be self-motivated and be able to work under pressure and manage multiple deadlines.
Familiarity with budget planning and enforcement.
Strong interpersonal skills, including proven ability to communicate both orally and in writing.
Proficient in Microsoft PowerPoint, Excel, and Word.
Founded in 2009, Two Harbors Investment Corp. (NYSE: TWO) has grown into a leading publicly traded residential mortgage real estate investment trust (mortgage REIT). We leverage our core competencies of understanding and managing interest rate and prepayment risk to invest in our Agency residential mortgage-backed securities (RMBS) and mortgage servicing rights (MSR) portfolio, with the objective of delivering attractive risk-adjusted returns to our stockholders.
In 2023, we acquired RoundPoint Mortgage Servicing LLC, a fully integrated, non-bank mortgage company, reaffirming our commitment to MSR as core and essential to our business strategy and our future. A combined Two Harbors and RoundPoint capitalizes on the strengths of both companies, adding significant value for stakeholders through operational and cost efficiencies, as well as the ability to participate more fully in the mortgage finance space as opportunities arise.
Two Harbors Investment Corp. is proud to be an Equal Opportunity/Affirmative Action Employer. We are committed to equal employment opportunity to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.