Our client, a German-owned pharmaceutical machinery manufacturer, is hiring a billing administrator got their Towaco, NJ location. This is a permanent position with the possibility of working remote 1 day a week and onsite the other 4 days.
Summary
This position is responsible for assisting the Sales and Sales Engineering Departments. (S)he will process quotations, invoicing, sales orders and other requests. 1 remote day per week, (after training).
Essential Duties and Responsibilities
Administers customer invoicing and sourcing systems
Processes quotations, sales orders in SAP
Distributes quotations and order confirmations internally as well as externally
Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
Processes invoices and distributes to customers per customer requirements
Assists in the development of digital marketing content
Contact customers to obtain missing information
Generates and distributes shipping papers, internal work requests, and Return Material Authorization (RMA) numbers
Monitors data accuracy on customer purchase orders
Processes backorders from collective inbound shipments
Prepares, maintains and distributes reports out of SAP
Supports Regional Sales Managers and Project Managers during customer visits by organizing meeting rooms, catering service, and visitor badges
Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
Maintains and distributes open logs (e.g. Quotes)
Takes ownership for special projects assigned by Manager.
Knowledge, Skills, & Abilities
Strong communication, interpersonal, and customer service skills
Ability to work under minimal supervision
Ability to work individually, as well as in teams
Ability to maintain effective working relationships with co-workers, management and customers
Excellent organization and multi-tasking skills
Knowledge of Microsoft Office (Word, Excel, Outlook)
Knowledge of ERP System - SAP preferred
Education, Experience, & Special Requirements
Education: High School Diploma
Experience: Requires a minimum of 3 years of experience as Administrative Assistant