Our client, a boutique and well-known Hedge Fund in Midtown, is looking to add an Administrative Assistant to their team. This is a great opportunity for someone with excellent customer service skills to represent a dynamic organization. The successful candidate will have office experience, strong attention to detail, follow through, and an interest in functioning as the face of the firm. The ideal candidate must be a team player and want to pitch in!
Job Overview:
COMPANY: Hedge Fund
POSITION: Administrative Assistant
LOCATION: Midtown, NYC
SALARY: 70-75K DOE + Discretionary Bonus + Great Benefits
HOURS: 8:30am - 6:30pm
Responsibilities:
Answer and place calls as appropriate and take messages for the Partners
Meet and greet visitors, hang coats, offer beverages, etc.
Manage and maintain cleanliness of conference rooms; prepare rooms for meetings
Sort, open and distribute incoming mail daily / post and mail outgoing mail daily/ prepare outgoing overnight mail/ distribute and follow up on incoming urgent mail
Stock, manage inventory, and order beverages, snacks and supplies for pantry
Manage inventory and order all office supplies
General office work including photocopying, scanning, faxing, printing of reports and presentations, and other miscellaneous support duties for busy 15 person office
Coordinate detailed travel arrangements with internal travel team and outside agencies including air, hotel, ground transportation, visas and meal reservations, as business needs and personal preferences dictate (provide travel itinerary) as requested
Prepare and submit expense reports for senior staff
Assist with arranging, confirming and preparing for internal / external meetings and conference calls
Organize pantry and place daily seamless web order for team