Covideo is seeking a highly organized and proactive Office Manager/Administrative Assistant to join our growing team! The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office environment. This person will have a natural flexibility in handling day-to-day routines and act as an Administrative Assistant for our CEO and VP of Partnerships.
Responsibilities
Serve as the primary point of contact for visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization
Coordinate internal and external resources, and cultivate relationships with vendors
Respond to requests and questions about office operations
Maintain office supply and kitchen inventory by checking stock, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies
Ensure office equipment is functioning properly, maintained, and serviced as needed
Manage vendor relationships
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Ensure restroom facilities are stocked with necessary supplies
Ensure the kitchen is stocked with necessary supplies
Oversee the general tidiness and cleanliness of the office space
Handle incoming and outgoing mail packages
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel
Required skills and qualifications
Proven experience as an Office Manager, Administrative Assistant, or a similar role
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Strong verbal and written communication skills
Attention to detail and problem-solving skills
Ability to prioritize tasks effectively
Proficiency with office applications such as GSuite, Slack, Zoom, etc., and aptitude for learning new software and systems
Ability to maintain confidentiality of company information
Professional demeanor and strong interpersonal skills
This is an on-site position. Standard office hours apply
The Office Manager will report to the Director of People Operations
Preferred skills and qualifications
Bachelor's degree or equivalent
Advanced computer skills and experience with online platforms
Benefits:
401k plan with matching
Comprehensive health insurance (including vision and dental)
Unlimited paid time off
Casual dress code
On-site gym
Breakfast bar, snacks, beverages
Golf simulator, Pop-A-Shot, pool table, video games
Dog-friendly
About Us:
Covideo is a video messaging SaaS company based in Indianapolis, Indiana. With an emphasis on personalization and personal connection, Covideo is helping people reimagine business communication.
We believe in the power of personalization and personal connection
We are absolutely obsessed with helping our users succeed
We believe in the things we can control - like our attitudes, our efforts, and our energies.
We are a motley crew of extreme introverts and extroverts
We are into high fives and h*ll yeah's
We love dogs (a lot)
Covideo has also been the recipient of multiple PowderKeg Awards:
*Powderkeg's 2019 Indiana Breakout Tech Culture Award WINNER: Health & Balance category
*Tech Companies With the Best Benefits
*Best Remote Companies to Work For
*Top Tech Companies
*Tech Companies With the Best Work-Life Balance
*Top SaaS Companies
*Best Tech Companies to Work For
*2023 Winner of the Indianapolis Star's Top Workplaces Award and special award for Best Work/Life Flexibility!