BRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts.
About the Role:
We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations.
Day to Day Responsibilities:
Open the office in the morning and ensure it is ready for daily operations.
Sort and distribute incoming mail, including packages and correspondence.
Scan invoices and other financial documents to the appropriate digital files or systems.
Process checks, involving:
Sorting all received checks
Scanning check batches
Identifying owner/tenant checks sent to the office in error
Notifying owners/tenants of the proper remittance address
Returning future checks received
Distribute keys to vendors or service personnel as needed.
Monitor and maintain office supply levels, placing orders as necessary.
Filing, data entry, and organizing documents.
Prepare and send out correspondence.
Provide administrative support to various departments and team members.
Assist with special projects and tasks as assigned by management.
Qualifications:
A high school diploma or equivalent and additional education or certifications are a plus.
Prior experience working in an administrative role in an office environment.
Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
Excellent attention to detail and accuracy in completing tasks.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Effective communication skills, both written and verbal.
Ability to work independently with minimal supervision and as part of a team.
Experience in property management or real estate is desirable but not required.
Salary: $46,000.00 - $50,000.00 per year Full-time In-person Role