Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and pro-active Studio and Production Manager. This role must take ownership of tracking all of the administrative details and clearing the path for him to make his most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals.
While some repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Founder's needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder.
RESPONSIBILITIES
Primary Responsibilities:
Meeting management, including preparing agendas, printing financial reports, taking notes, distributing action items, and occasionally taking a meeting for the Founder.
Communicating on the Founder's behalf both internally and externally.
Email management on behalf of the Founder and within the inbox.
Groove app to assign emails to team members as needed.
Running errands and attending in-person meetings multiple times per week.
Checking the incoming email several times weekly, responding to and processing email.
Complex calendar management and scheduling (both personally and professionally) for the Founder. This includes creating a daily schedule for the Founder.
Varying personal and professional administrative tasks including, but not limited to, booking appointments, arranging catering, hotel and retreat booking, research projects, outreach to business colleagues, coordinating air travel, ordering gifts/flowers, etc.
Light project management and bill tracking and payable duties.
Occasional traveling and assisting with week-long destination workshops in the US and abroad.
PROFICIENCIES
Quality Communication: You must be an excellent communicator in written and oral forms, including proficiency in spelling, grammar, and punctuation. This role also includes taking a large amount of information and regularly summarizing it quickly, both in writing and oral form. You must also be able to track communication (and be very responsive) across multiple channels without losing details. Those channels could include in-person meetings, virtual video calls, Slack messages, text messages, and/or emails.
High Level of Discretion: Since you will regularly work with confidential information, discretion and sensitivity regarding company information is a must.
Team Player: Besides working directly with the Founder, you will also work with members of the whole team. You must collaborate, communicate well with these team members, and maintain a can-do spirit.
Enjoys Interacting and Connecting with People: Many artists are in our the org's community. There will often be in-person and online events that require connecting and helping others.
Anticipating Needs: As a part of our commitment to enabling the Founder to serve the company and customers at the top of his game, you will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of the Founder, clearing the path for him to make his most outstanding contribution.
Affinity for Technology: You must be a technologically savvy Mac user and will not be intimidated by learning new technology.
Proficiency in the Following Tech Platforms: Slack, Zoom, Google Suite, Asana, Microsoft Office Suite, and Groove. Additional tech platforms used are Keap, Lead Pages, WordPress, and SamCart.
Proficiency in the Following Social Platforms:
Pinterest, Instagram, YouTube, Facebook, and TikTok
REQUIREMENTS:
Education: Bachelor's degree preferred.
Experience: 2-5 years supporting C-suite executive(s) in a creative environment.
Physical: Ability to bend, reach, and lift boxes and office supplies to 30 lbs.
Job Type: Open to Contract, C2H or Full-Time, Salaried
Pay: $70,000.00 - $90,000.00 per year; OR $30-42/hr