Williams Parker, the region's largest and oldest law firm, is actively seeking Legal Support Specialists to join our client-centric team. A Legal Support Specialist facilitates the efficient operation of assigned department(s) by performing a variety of clerical and administrative tasks. This is a generalist role that includes providing coverage for legal assistants during scheduled and unscheduled absences, providing back-up support for front desk reception, and performing a variety of project management, word processing, and clerical duties.
The Legal Support Specialist must be able to grasp information quickly, work independently with limited daily oversight and instruction, and be able to multitask. The role requires an individual to be flexible, able to work under time-pressure to meet deadlines and handle last-minute requests. He/she should be very organized, proactive and results-oriented. The individual should be comfortable working with a variety of personalities, while maintaining a professional attitude at all times. Lastly, the individual should desire to learn new skills and to expand their position skills over time.
If YOU are ready to level up your career with sophisticated work alongside talented long-term happy employees who enjoy the best pay and benefits package around, we want to hear from you today.
Requirements Document services
Lead digitization and paperless initiative
Prepare and manage FedEx/Certified Mail/Return Receipt mailings
Receive, process, and maintain all corporate audit letters
Set-up and maintain workspace folder structure and electronic data room folder for M&A transactions, including managing external permissions
Draft paper/electronic closing binder of transaction documents for attorney review
Drafts, revises, proofreads, or transcribes documents, presentations, or correspondence
Internal and external client services
Provide back-up desk coverage for planned and unplanned PTO and leaves of absence
Attend closings & signings to provide notary/witness/copy services
Coordinate errand requests and courier deliveries
Coordinate travel arrangements
Facilitate holiday card/gift list task
When filling in for primary receptionist, professionally and warmly greet all guests that enter the firm's lobby. Answers and transfers incoming calls, screening when necessary to promptly route the call. Receive and route incoming deliveries. Accept reservations for conference rooms and manage schedule
Billing and accounting services
Notify attorney and assistant when billing is available for review
Handle all client receipt of funds and refund requests
Process attorney reimbursements and check requests
Registered Agent services
Scan received incoming registered agent mail and circulate to responsible attorney and assistant
Set-up and maintain iManage workspace for registered agent matters/log
Maintain iManage log of all registered agent matters incoming and outgoing
Triage all internal and external registered agent inquiries
Benefits
Market leading compensation package
Health and disability insurance
Vision and dental insurance
Firm-paid life insurance, with ability for employee to purchase additional insurance
Employee Savings Plan with employer contributions
401(k) with employer contributions
Paid time off
Paid parental leave
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