Proposal Coordinator at WSB & Associates, Inc. dba WSB in Austin, Texas

Job Description:

Forge ahead with WSB - named a top workplace for seven consecutive years. WSB was founded on the understanding that culture drives results. We’ve dedicated ourselves to the value of strong relationships and forward-thinking ideas, inspiring each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow.

Job Description

We are looking for an experienced proposal coordinator to join our team. A hybrid office/remote option is possible with the ability to work from one of these physical locations as necessary. Your role will be to manage the pursuit process from receipt of a Request for Proposal (RFP), Request for Qualifications (RFQ), and Letters of Interest (LOI) to final submission to client interview. You will implement strategy for each opportunity we pursue and convey a consistent branding message throughout each proposal to position the company for success.

What You Will Do:

• Manage the proposal development process by coordinating with project managers in multiple service areas.
• Edit proposal content and provide strategy and branding input for RFP’s, LOI, and RFQ’s.
• Collaborate with business development and service area leaders to support sales strategy.
• Participate in go/no-go meetings, capture planning, and positioning activities.
• Maintain CRM entries and account management throughout the pursuit process.
• Provide copy/design editing by proofreading content for voice, grammar, and messaging.
• Set schedules and meet deadlines with each opportunity.
• Track proposal results and debrief on proposal wins/losses.
• Other related tasks, as assigned.

Minimum Requirements:

• BA/BS, preferably in Journalism, Communications, Marketing, or a related field plus a minimum of four 1-4 years of experience collaborating within a regional marketing team to lead and/or support proposal activity. A developed understanding of effective proposal and presentation writing and production.
• A/E/C experience is a plus.
• Previous RFP experience
• A knowledge of Adobe InDesign.
• A knowledge of Microsoft Word, Excel, and PowerPoint.
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• Initiative, skill, and personal commitment to manage multiple projects and details concurrently.
• Ability to produce accurate, compliant, and compelling work independently and with others.

Who We Are: WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 30 complementary areas across the nation.

WSB does not accept resumes from third parties.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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