At Brookfield Properties, our success starts with our people. People like you. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management - one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.
We are seeking an Executive Assistant to join the Brookfield Properties U.S. Office Division in New York, NY. In this role, you will play a key role in inspiring change and continual improvement. If you are committed to excellence and ready to contribute to a dynamic culture, we would love to meet you.
Role & Responsibilities:
Provide high level executive support
Coordinate and book all travel
Detailed and proactive calendar management in Outlook; requiring interaction with internal and external executives and assistants across time zones
Assist with creation of presentations and collateral
Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
Promptly respond to requests with accuracy and a courteous and professional demeanor
Anticipate needs and proactively bring together resources to support the team
Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
Oversee arrangements for formal meetings with external attendees
Additional tasks include: processing expense reports using Concur, submitting and processing of departmental invoices, mail, copying and binding
Complete ad-hoc projects as needed
Your Qualifications:
Bachelor's degree preferred
2-3+ years experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
Strong computer and technology intuitiveness, extremely proficient in Microsoft Office and able to quickly acclimate to office technologies and new web-based resources / software
Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues
Demonstrates professionalism and positive attitude; able to develop solid, trusted relationships
Remains calm under pressure; does not become defensive or irritated when faced with difficult situations
Resourceful, efficient, and able to work independently and effectively without constant supervision
Ability to be proactive, anticipate requests, and assume additional responsibilities as needed
Extremely well-organized and detail oriented
Adapts well to changing plans, multitasks, maintains focus in a fast-paced environment
Sound judgment and ability to maintain a strict confidentiality standard
Self-motivated and proactive, both with respect to managing workload and own professional development
Ability to handle large volume of work; good organizational skills and ability to prioritize work to meet deadlines
Candidate should be enthusiastic and motivated to succeed in a team environment
Your Career @ Brookfield Properties:
At Brookfield Properties, your career progression is important to us. A successful candidate in this role can expect to grow into an associate level role on the team. We promote from within and create opportunities for high performing talent to excel. Our leadership teams are dedicated to your success as an employee, and we invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.
End your job search and find your career today, at Brookfield Properties.
Why Brookfield Properties?
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation & Benefits:
Salary Type: Exempt/Non-exempt
Pay Frequency: Bi-weekly
Annual Base Salary Range: $70,000 - $85,000
Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life & short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.