The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Location: This position is part-time and will be located on-site at the Palm Beach Gardens headquarters.
Work Schedule: Monday-Friday, 5 hours per day. Shift starts at 9:00am.
Responsibilities
Assist office of approximately 30 employees
Answer all general incoming calls
Point of contact for all guests, building management, deliveries, and vendors
Manage server tapes and office equipment - copier, postage meter (and assist New York I.T. team remotely as needed)
Manage office supplies and toner inventory, and purchase as needed. May require travel to pick up items if online delivery cannot be completed timely.
Sort and distribute incoming mail, as well as scan all invoices to appropriate contacts for approval, prior to sending to Accounts Payable.
Mail out of weekly payables via USPS and FedEx
Mail out of bi-weekly payables via USPS and FedEx as needed.
Prepare outgoing FedEx packages as needed.
Prepare certified mailings and retain copies of notices and returns for Tax group
Order business cards for employees
Arrange travel for various employees and consultants (flights, hotels, car service)
Coordinate with Iron Mountain for storage and shredding needs
Manage inspections (Security101, server room AC, fire marshal, etc.)
Order lunch for the office twice weekly and for other meetings as needed. May entail traveling to pick up lunch orders.
Create bank deposits and take them to the bank.
Other tasks as assigned by management.
Qualifications
Bachelor's degree or equivalent experience
Strong interpersonal, customer service and communication skills
Ability to multitask
Experience with Concur expense and travel management software a plus