Office Manager
at Cultivate Counseling
in
Flagstaff,
Arizona
Posted in Other 13 days ago.
Type: full-time
Job Description:
Cultivate Counseling is looking for a full time office manager and billing specialist to join
our vibrant community of mental health practitioners. Cultivate Counseling's
office is a caring and meaningful place that values sustainable, diverse and trauma
informed workplace dynamics. This position offers career growth opportunities in a
growing, creative and expansive environment.
Our Ideal Candidate:
? Warm and interpersonally-skilled
? Values diversity, inclusion and learning new things
? Comfortable and passionate about working in a mental health setting
? Adaptable and able to respond to the wide range of our teams needs
? Independently motivated and a self starter
? Comfortable working on a computer and the phone for most of the day
? Lives in Flagstaff and is able to move around between our 2 offices throughout
the day
Job Responsibilities:
? Sustaining a positive, supportive, trauma informed office environment
? Connecting potential clients to available therapists or other local Flagstaff
resources
? Scheduling intake appointments and managing the waitlist
? Working directly with the practice manager and Cultivate Counseling leadership
team
? Hiring and managing the office assistant and or interns
? Working with the admin assistant to ensure that the billing and collections are
accurate and up to date. Provide billing communication to clients and therapists.
? Office management needs (ordering supplies, coordinating office space, building
maintenance, faxes, mail, and more)
? Supporting Therapists with tech support, faxes, client records, referrals and last
minute cancellations.
? Assisting practice manager in HIPAA compliance and creating new programs
Qualifications and Skills:
? 2-4 years experience with office management or similar role
? Tech and computer savvy
? Excellent phone manner and exceptional customer service skills
? HIGHLY organized, reliable individual who is able to follow established procedures
with accuracy and consistency
? Basic knowledge of mental health and therapy services is a plus and
? Experience with medical billing is a plus
Job Type: Full-time
Pay: Between $22-$26 per hour based on experience plus bi-annual bonus opportunity.
Schedule: Flexible Schedule: 30-40 hours a week