Under the general supervision of the President and the Senior Manager of Human Resources & Administration, the Executive Administrator will be responsible for providing administrative support by performing the duties outlined below:
Position Duties:
administrative support to BOX Exchange and team members of the Boston office
with the arrangement of travel, accommodations, meeting scheduling, and submission of expense reports as needed
all administrative and facilities management aspects of the office and coordinate with the Chicago office staff to address any office management needs
and troubleshooting of office equipment (fax, printers, copiers, scanners, phones, computers, etc.), including coordination with IT and its vendors as necessary
for building management and security (access cards)
with vendor management and contract management processes
edit and format policies and procedures, reports, presentations, and other documents as necessary
and compile requested information, perform research as assigned
planning for both internal and external special events
with website management
and maintain office and pantry supplies
FedEx account and handle processing of incoming and outgoing mail and shipments
other special projects and duties as assigned
Education:
Bachelor's degree preferred.
Experience:
One to three years of comparable experience in a professional office environment providing administrative support.
Job Knowledge and Skills:
The ideal candidate will possess a high level of accuracy and attention to detail as well as above average organizational and analytical skills. In addition, the ability to work efficiently under pressure in a fast-paced environment and to meet strict deadlines is essential. Extensive experience with Microsoft Office Suite and the ability to efficiently conduct internet research are required. The ideal candidate will take the initiative in identifying and anticipating needs, enjoy interacting with different team members, and be able to plan and prioritize projects.
Communication Skills:
Exceptional oral and written communication skills are essential. The ability to handle different projects in a timely manner and keep the project owners updated and well informed are required.