Location: Miami Beach, on-site 5 days a week. Generally work hours are ~8:30am -5:30 pm, 5 days a week.
Job Description:
NYC/Miami based Hedge Fund is seeking an outstanding candidate to primarily serve as an Admin to the Miami-based Portfolio Manager and a supporting role to Miami and NYC-based teams. Responsibilities will include scheduling, logistics and travel planning, expense tracking, and research content organization for multiple team members. The ideal candidate must be a resourceful problem-solver and keen to assist in improving upon processes in place in order to make the team more functional, streamlined, and efficient. The candidate will be expected to interact with counterparties such as investment banks and conference representatives.
Responsibilities:
Support Analysts, Portfolio Managers, and other executives of a long/short equity hedge fund
Arrange meetings with companies and create and manage conference schedule
Review broker emails for conferences
Coordinate investor information flows
Track quarterly earnings calls, sell side interactions, corporate access meetings, call data, and conference spreadsheets
Collect and organize research reports, models, and company quarterly and annual reports
Book travel arrangements including flight, hotel, and ground transportation for team
Process expense reports
Coordinate internal/external meetings and company calls
Phone coverage and calendar management for research team
Setting up wire transfers to meet capital calls
Open/delegate company mail
Assistance with equipment ordering & inventory management
Preparation and payment of fund and company invoices
Organization of company digital files
CRM management
Administrative functions
Ad hoc projects as requested
Personal projects- including travel arrangements, reservations, payment of personal expenses
Please submit your resume for consideration!
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