The Senior Executive Assistant will coordinate and organize for the employees of the firm and the headquarter office. They will also assist the firm's executives with communication, scheduling and travel coordination. The primary purpose of this role is to cause the firm's leadership and people to be better prepared for the day-to-day needs addressed.
Responsibilities:
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the firm's executives behalf
Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
Overseeing the schedule of conference/meeting room resources
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Performing office management duties, including procuring supplies.
Communicating with the headquarter location's landlord.
Facilitating firm's offsite records
Welcoming visitors and identifying the purpose of their visit
Answering phone calls in a polite and professional manner
Qualifications:
Bachelor's degree
1-3 years working experience in an administrative role.
Preferred financial services experience.
Communicate effectively with colleagues, vendors and investors
?
This job description may change to include new or different responsibilities and tasks as management deems necessary. Candidates are subject to background checks and drug testing prior to employment.