Seeking a motivated Administrative Assistant to work for a premier hospital to help support a physician in the Longwood Medical Area of Boston. The ideal candidate will be energetic, detail oriented, smart, highly personable, responsible and enthusiastic and will perform their duties with dedication and commitment. The responsibilities and duties of this position described here are representative of those an employee must perform.
RESPONSIBILITIES:
Perform administrative duties (filing, photocopying, and scanning) in an efficient and timely manner
Maintain calendar and schedule management with the utmost detail; coordinate meetings and conference calls within and outside the organization
Create, organize, update and manage spreadsheets as needed
Arrange travel plans and itineraries, compile all necessary documents for travel-related meetings
Provide reception services as necessary
Secure and manage various reservations as needed
Prepare agendas, notices, minutes and resolutions for corporate meetings
Screen incoming calls/correspondence and transfer phone calls as needed; be able to respond to general company inquiries independently when possible
Assist with processing expense reports as requested.
QUALIFICATIONS:
Experience as an Administrative Assistant is a plus
Must have the ability to prioritize and multi-task within a fast-paced environment
Must have superior organizational and communication skills
Must have the ability to execute quickly and effectively
Must have outstanding customer service skills and the ability to utilize discretion
Must have a positive, can-do, team player attitude
Must have a friendly and professional phone and email etiquette
Must exhibit a willingness to initiate tasks and perform duties without direction