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CalWest's client school in the Santa Barbara, CA, area is seeking an Administrative Director to begin in June 2024.
Responsibilities:
Act as the daily point of contact for the Center, managing office openings and closing, guest greetings, and overall office flow.
Handle supply inventory, respond to inquiries in person, phone, and email, provide occasional administrative support to other departments, manage mail, conduct research, and maintain office files.
Assist program administrators with tasks such as expenses, conference registration, and travel.
Schedule meetings for Committee members.
Support the re-contracting process by managing contract proofreading, distribution, and collection.
Manage position postings and track applicants.
Coordinate interview schedules and travel arrangements for prospective faculty candidates.
Support new hire onboarding in collaboration with human resources and other departments.
Manage logistics for faculty events, Family Weekends, and Commencement Weekend activities.
Collaborate with the Advancement Office on additional event planning and needs.
Support Executive Assistant to the Head with any board-related events.
Review administrator budgets, monitor spending, and assist in staying on track.
Process routine invoices, purchase orders, and monthly credit card invoices for the center team.
Qualifications:
Bachelor's degree or equivalent with administrative support experience, preferably in an executive office, ideally in an educational setting.
Tenacious and "can-do" attitude with a focus on completing tasks.
Ability to thrive in a fast-paced, evolving environment.
Exceptional interpersonal, written, and spoken communication skills.
Strong project management ability with a commitment to meeting expectations for recurring events and projects.
Willingness to work collaboratively with various constituents.
Detail-oriented with the ability to meet deadlines.
Proficient in G Suite and Microsoft Office; experience with Veracross is a plus.