We seek a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will have excellent communication and organizational skills and the ability to multitask and prioritize effectively. The Executive Assistant will provide comprehensive support to the CEO, enabling them to focus on strategic leadership and decision-making. This role requires exceptional organizational skills, confidentiality, and navigating a fast-paced, evolving environment. The ideal candidate will have a proven track record of success in administrative roles, preferably within the healthcare or mental health field, demonstrating a deep commitment to enhancing mental health awareness and services.
Key Responsibilities:
Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
Act as a point of contact between the CEO and internal/external stakeholders, ensuring efficient communication and information dissemination.
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
Organize and coordinate executive outreach and external relations efforts, enhancing the company's mission and goals.
Handle confidential information with discretion and integrity, aligning with company policies and ethical guidelines.
Assist in the preparation of board meetings, including material preparation, minute-taking, and follow-up actions.
Support project management activities, ensuring deadlines are met and projects align with strategic objectives.
Facilitate the smooth operation of the executive office, identifying opportunities for process improvement.
Participate in special projects as required, contributing to team efforts beyond traditional administrative tasks.