Seeking candidate for Office Manager for company in Scottsdale. This position will be handling events, Calendars for the CEO, Inventory. Looking for the right fit. Pleasing personality - you'll be interacting with clients, customers, and various business partners. So, having a pleasing personality is a MUST. That means you're outgoing and positive when you're on the phone with people
This person will need to have Events Experience. Have out going personality and be able to speak to Executives. This client puts on shows and has VIP's coming in and out of the office. The Office manager will be handling this on a day to day basis. Professionalism is of the up most importance. Fit is everything to this client.
EMAIL AND ADMINISTRATIVE TASKS: If you have an inbox overflowed with hundreds of unread
emails then this position isn't for you. You're the first point of contact for the executive team, and
you handle vendors and some customer service. A well-organized "inbox zero" with scheduled
follow-ups and task reminders is your default state.
CALENDAR MANAGEMENT: You're in charge of managing all speaking engagements and
appointments for our CEO, negotiating times, handling last minute changes and cancellations, and preparing all meeting info purpose of the meeting. This includes the agenda, time zone, directions, meeting participant
details, and any key background info.
SYSTEMS: Creating systems, checklists, workflows and templates: You'll be figuring out how to
do things effectively and then documenting those procedures. You will ensure that files get
named according to our standard naming convention and filed in the proper location in our online
storage.
PERSONAL ITEMS: You'll assist CEO and other executives with personal items. The
foundation of our business is personal connections and relationships, so naturally the executive
team's personal life is an extension of the business. You'll help book all travel and vacation plans,
schedule handymen and deliveries, coordinate parent-teacher conference, etc. Your job is to
integrate the personal and business calendars for CEO, and handle all the small details so
CEO and the team can focus on making a positive change in people's lives.
AFFILIATE RELATIONSHIPS: Assist in building relationships with potential and current partners.
As one of the preeminent experts on influence and communication, CEO meets and
connects with a dizzying number of well-connected and influential business leaders, industry
titans, politicians, and celebrities. After he connects at an event or speaking engagement, it's
your job to help him work through the list of "people to contact" to reinforce the connection,
nurture the relationship, and develop affiliate relationships where applicable.
You'll be a part of the business and personal life of CEO and the executive team.We'll rely
on you to stay on top of the details and keep things moving as we work to build the business.
You'll quickly become an incredibly important person in the organization (and our lives). Naturally,
trust is incredibly important.
Finally, even with all of the detail I've shared about, I'm really looking for someone who thinks
methodically and strategically, and who can identify ways for the company and team to become