Job Title: Administrative Support Specialist (Data Entry)
Pay: $18-21/hr
Hours: Monday to Friday, 8:00 am to 5:00 pm or 7-4 pm
Ideal Start Date: ASAP due to company growth projections
Role Overview: As an Administrative Support Specialist, you will primarily be responsible for heavy data entry tasks, providing essential backup support for Accounts Payable processes, performing clerical duties, and assisting with various administrative tasks to ensure the smooth operation of the HR department. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Responsibilities:
Data Entry: Assisting with coordinating invoices, obtaining necessary signatures, posting invoices to internal portals, and facilitating the transmission of invoices to corporate.
Clerical Work: Conducting filing tasks and handling ad hoc projects as required.
Administrative Support: Answering phones as needed, organizing office supplies, liaising with vendors, and undertaking basic administrative duties to support the HR Manager in focusing on strategic priorities.
Desired Personality Traits:
Team player with a proactive attitude.
Ability to work effectively under pressure and in a fast-paced environment.
Excellent communication skills and a positive demeanor.
Company Culture:
Dog-friendly office environment.
Spacious desk/cubicle space with a friendly and collaborative atmosphere.
Emphasis on genuine interactions and a good sense of humor.
Tight-knit team where employees often wear multiple hats to support each other.
Casual dress code policy.
Preferred Background:
Experience in data entry and administration roles.
Perks:
Full benefits package (medical/dental/401K) upon conversion.
Path to progression within the company.
Casual to business casual attire, with jeans allowed.
Fitness discounts and cell phone reimbursement available.
Training and Development:
Shadowing and training provided by the HR Manager until proficiency is attained.
Progression Opportunities:
Long tenure is common within the company, with opportunities to explore different roles and advance professionally.
Technical Requirements:
Proficiency with MS Teams for group communication.
Familiarity with tracking systems such as Oracle/NetSuite.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.