Reporting to the Director of Indirect Products & Services, the Procurement Specialist will be responsible for handling the day-to-day activities for utility accounts and assisting with procurement activities.
JOB RESPONSIBILITIES
Utility Account Management
Assist SCI locations with the connection, disconnection or transfer of utilities; gather documents requested by utility company to validate owner such as deed, tax ID, W9 or permit
Assist SCI locations with the process to submit application and deposit for utility account setup or transfer, if required by utility company
Run report to identify accounts SCI Locations have setup or disconnected without assistance from SCM department
Track utility account changes; update utility master sheet with the changes
Research utility invoice issues and resolve the issue
Assist locations with split payments for utility accounts
Conduct account verification to verify if the utility account belongs to SCI
Research missing utility invoices; call utility company and request copy of missing invoice
Utilities Data Portal Administrator
Administrator of the utilities data portal system
Generate the following utility reports: (1) enrollment metrics (2) OCR metrics
Conduct OCR reconciliation; ensure accuracy of invoices pulled
Monitor accounts to ensure paperless billing is not enabled
Conduct data validation which may consists of reviewing accounts in Discovered status and determine if account should be enrolled or unsubscribed
Assist supplier with Enrollment Maintenance by sending new utility accounts for supplier to enroll; gather requested documentation such as LOA, deed, tax ID, W9, or permit
Procurement Assistant
Monitor contract expiration in CLM tool and notify Buyers to initiate an RFP
Ensure contracts are stored properly and contract tracker is updated
Coordinate procurement activities for acquisitions and divestitures
Track CPI across all Indirect categories and update CPI tracking sheet
Assist with special projects as needed
MINIMUM Requirements
Education
Associates degree in Business or Supply Chain Management.
A high school diploma with 3 years' experience in business or office management will be considered in lieu of degree.
Experience
One (1) year experience is account management or procurement.
Experience with utilities is a plus
Knowledge, Skills and Abilities
Advanced Excel skills including ability to perform vlookups and create pivot tables, macros and graphs
Exceptional interpersonal and communication skills, both written and verbal
Excellent organizational skills and attention to detail
Thorough understanding of utility accounts
Strong analytical and problem-solving skills
Advanced with Microsoft Office Suite
Work CONDITIONS
Work Environment
Work indoors all seasons and weather conditions
Comply with Corporate dress code policy
Work Postures
Sitting continuously for many hours per day, up to 6 hours per day
Physical Demands
Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage