LHH is seeking a dynamic and highly organized Executive Assistant/Office Manager for one of our professional services clients in Albuquerque. The ideal candidate will provide comprehensive administrative support to multiple executives while efficiently managing the day-to-day operations of the office.
Responsibilities:
Executive Support:
Manage executives' calendars, scheduling appointments, and coordinating meetings.
Arrange travel itineraries and accommodations for executives.
Prepare and organize materials for meetings, including agendas, presentations, and reports.
Assist with tasks and projects for executives as needed.
Office Management:
Oversee the smooth operation of the office, ensuring cleanliness and functionality.
Manage office supplies inventory and place orders when necessary.
Handle incoming and outgoing correspondence, including mail and emails.
Maintain office equipment and coordinate repairs or maintenance as needed.
Ensure compliance with company policies and procedures.
Administrative Support:
Answer phone calls, take messages, and direct inquiries to the appropriate person.
Draft and proofread correspondence, memos, and other documents.
Organize and maintain filing systems, both physical and digital.
Assist with special projects and events as assigned.
Client Relations:
Greet clients and visitors in a professional and friendly manner.
Assist in the preparation of marketing materials and property listings.
Coordinate client appointments and follow-ups as directed.
Qualifications:
Proven experience as an executive assistant or office manager, preferably in a professional services industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational and time-management skills, with the ability to prioritize tasks.
Strong attention to detail and accuracy in work.
Exceptional communication and interpersonal abilities.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and collaboratively in a fast-paced environment.
Salary Range: $55k-$65k based on experience
Benefits: Medical, dental, vision, PTO, paid holidays, 401k, etc.