This position will lead and manage a variety of responsibilities within the AP, AR and procurement teams, to support customer invoicing and payments, ensuring strong customer service standards are maintained throughout all teams and processes. This is a working supervisor position that will be simultaneously leading teams towards success, as well as direct handling of daily purchasing, AP/AR transactions
TYPICAL DUTIES:
Manages and reviews work performed by AP/AR team members to ensure timely and accurate completion of the assigned responsibilities.
Processes all AP check disbursements and weekly payment run.
Provides accounting assistance to project managers and operations staff; responds to AP and financial questions/concerns to meet the business needs.
Ensures all vendor queries are dealt with correctly and efficiently by AP team in a timely manner.
Ensure all accounts payable records are properly filed and maintained.
Reviews and approves corrective actions required to labor, equipment, and 3rd party billing; performing follow-up with the sites to support completion of billing
Prepare labor rates reporting for Payroll & Billing.
Creation of new customers in SAP
Review and resolve aged items from the unbilled report
Prepares, reviews, and analyzes monthly AP/AR Aging reports and GR/SES reports and follows up to ensure the past due AP/AR and GR/SES balances are resolved and cleared in a timely manner.
Coordinates and supervises the annual 1099 reporting process to ensure accurate and timely preparation and filing of 1099 forms.
Performs periodic reconciliation and balance confirmation on vendor and costumers accounts to ensure integrity and accuracy of AP/AR records.
Processes all AP check disbursements and payment runs.
Reviews, tracks and reports on transactional procurement activities to reduce costs, ensure supply continuity, mitigate risk, and increase purchasing data accuracy
Works diligently to create, foster and build vendor relationships.
Support, and contributes to Company procurement standard operating procedures and processes
Ensures purchase orders, change orders, invoice issues, and claims avoidance are effectively managed to support Operational requirements
Will work with and across other procurement teams, towards overall Company goals and objectives, to support standardization of processes
Manages business unit supplier and approved supplier lists
Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook and other proprietary software.
Purchase to Pay knowledge and experience required
Experience in procuring products and services/sub-contractors
Expert analytical, quantitative and problem solving skills
Excellent project management, multi-tasking, and organizational skills
Strong critical thinking and decision quality competencies
Strong written, and verbal communication skills; ability to successfully communicate with all levels of the business
Strong business relationship and people management, including interpersonal and teambuilding skills
Strong influencing, conflict management, and change management skills
Service focused
Ability to work flexibly and willingness to work extensively to meet business needs
PHYSICAL REQUIREMENTS:
Capable of working in a fast-paced environment.
The person in this will operate in a stationary position for significant portions of the day.
The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.
While performing the duties of this job, the employee is usually in an office environment. The noise level in the work environment is usually moderate.
WORKPLACE VALUES REQUIREMENT:
Always comply and abide by TIMEC's Code of Ethics during employment with the Company.
Look for Opportunities to deepen understanding of lean principles and practices.
Look for ways to improve processes, performance, safety, and quality.
Work well in a team.
The above description covers the principle duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.