The office is still TBD but will be located around Kaanapali
Job Description
Provide administrative support to managers and assist with projects or back-up support to other administrative assistants.
Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.
Arrange and coordinate travel schedules and reservations.
Maintain a working knowledge of standard software/technology.
Assist and/or arrange conference calls.
Copy and distribute correspondence or other printed materials.
Greet scheduled visitors and direct them to the appropriate area or person.
Assist managers with planning and scheduling of activities.
Skills Required
Coordinating and managing travel and logistics for frequent travel for around 65 employees
Interfacing with hotels and other rental properties
Reconciling travel employee travel expenses
Work with rental car companies for vehicles needed for employees
Assist with employee hiring and onboarding
Management of project and employee files
Reception duties for the office
Scheduling meeting spaces
Ordering supplies
FedEx and Mailing
Coordinating janitorial services
Assist with weekly business processes such as payroll and accounts payable
Manage tracking sheets of cost activities as needed.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.