A Health and Life Sciences company is seeking an Office Assistant to join their office in the Boston area. The ideal candidate is professional, service-oriented, and able to take ownership of back office functions as well as day-to-day needs to ensure seamless office operation.
Responsibilities
Assist the Administrative Manager with word processing duties to support managers and administrative staff including: specifications, excel, and other project-related paperwork.
Serve as receptionist, including warmly greeting visitors and clients and directing phone calls to the appropriate person.
Provide administrative support to several executives within the company.
Help with travel arrangements and calendar management for multiple executives.
Help coordinate company-wide events and functions.
Assist in the new-hire process.
Handle expense reports for executives.
Perform as back up to Executive Assistants.
Prepare materials for meetings.
Perform other office duties as needed, including: photocopying of specifications, reports, plans, scanning, PDF, filing, faxing; keeping department area neat; and any other administrative duty requested by executives.
Assist other administrative staff as needed, including reception responsibilities.
Present oneself in professional attire and demeanor at all times.
Qualifications
At least one year of administrative experience.
Ability to work in a fast-paced environment with demonstrated ability to multi-task.
"Can-do" attitude and service orientation.
High level of interpersonal skills and the ability to effectively interact and communicate with individuals at all levels of the organization.
High level of time management skills.
High attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Knowledge of clerical office practices and procedures.
Knowledge of MS Word, Excel, and Outlook.
Compensation
$50k-60k range
We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.