We are looking for an individual who is self-motivated, organized, and detail oriented to join our team as an on-site Administrative Assistant. In this role you will be responsible for providing administrative support to a diverse and technical manufacturing operations team of 30 - 40 people while reporting to the site Operations Manager. You must be a team player who enjoys learning and working in a multi-cultural dynamic environment to complete tasks of varying technicality and business scope. You will engage in a variety of critical support responsibilities such as: • Opening and tracking Facilities and IT support tickets • Broadcasting communications through the site email distribution lists • Scheduling meetings and coordinating site events • Refreshing excel file data and saving to shared locations • Production job traveler preparation and issuing • Production job status and escalation tracking • Facilitating reoccurring small group meetings for site safety tracking • Site visitor greeting and signing in and out • Badge access requests and temporary badge management • PC refreshes and on-site basic IT support • Maintaining business documents
Requirements: • Requires higher education or specialized training/certification, or equivalent combination of education and 2 - 5 years experience as an administrative assistant • Ability to read and converse fluently in English • Familiarity with general PC components and set-up • Comfortability with Windows 10 User Interface • Experience using Microsoft Office 365 applications including Outlook and Teams
Experience with any/all the following is highly desired: • Oracle ERP • Purchasing • Manufacturing environment • Installing and setting up Windows computers • Enterprise Resource Planning (ERP) systems and Manufacturing Execution Systems (MES) • Meeting scheduling and facilitation