Office Administrator at Jensen Hughes in Atlanta, Georgia

Job Description:

Jensen Hughes has an opportunity for an Office Administrator in a lively, dynamic corporate environment supporting the Atlanta office, with eventual additional responsibilities to supporting the overall South Region Administration team. Onsite responsibilities will be in the Atlanta office, part-time for three days a week, with the potential to increase to full-time for the right candidate.

Responsibilities

• Welcome visitors and clients to the office.
• Answer phones, transfer callers and assist clients with non-technical issues.
• Assist with the finalization of engineer-generated documents by formatting to corporate standards and applying basic grammar and proofreading.
• Maintain, organize and update paper and/or electronic project files.
• Special events support, including employee events and activities.
• Participate in various project work tasks (document formatting, QA/QC, filing and document control, etc.).
• Participate in onboarding process for new hires.
• Work collaboratively with the South Admin Team to monitor and respond to support requests from the South Region of Jensen Hughes North America.
• Obtain and provide Certificates of Insurance and W9s in response to client requests.
• Support for meetings, including conference room reservations, catering, etc.
• Assemble marketing/new hire packages and prepare for shipping.
• Mail and shipping/receiving retrieval and distribution.
• Maintain inventory and office supply orders.
• Stock/clean break rooms (monitor inventory, general tidiness, refrigerator cleanouts, loading/unloading dishwasher, etc.).

Qualifications

• High School diploma or equivalency degree required.
• 3 - 5 years of office support experience preferred (from an AEC company ideal, but not required)
• Familiarity with shipping via parcel carrier (FedEx, UPS, etc.).
• Proficient using office software products, including Microsoft Office Suite, SharePoint, Dynamics, Acrobat/Bluebeam, etc.
• Proficient use of typical office equipment (copier, scanner, printer, etc.).
• Demonstrated experience working in a fast-paced and changing environment.
• Ability to work independently as well as working in a team atmosphere adhering to tight deadlines.
• Interest in or ability to obtain Notary Public commission.

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