LHH is seeking an experienced Office Administrator to lead our client's Portland office. This role encompasses both people management and operational responsibilities.
Primary Responsibilities:
Supervise local support services staff, including Front Office Coordinator, Hospitality, and Office Services.
Manage hiring, onboarding, evaluation, and professional development of non-paralegal staff.
Provide coaching, evaluations, and disciplinary action as needed.
Advocate for staff with attorneys when necessary.
Collaborate with other Office Administrators on salary recommendations and job descriptions.
Legal Support Oversight:
Provide supervision for legal practice assistants, project managers, paralegals, and other paraprofessionals.
Support hiring efforts and assist in staffing assignments.
Oversee evaluation processes and deliver feedback.
Collaborate with Practice Group Leaders on staffing needs.
Attorney Support:
Assist with attorney hiring and departures.
Ensure adequate staffing for attorney workflow.
Maintain communication with Practice Group Leaders for feedback and hiring needs.
General Duties:
Coordinate temporary hires and manage payroll submissions.
Review PTO balances and coordinate leave of absence.
Organize staff meetings and ensure staff are informed on legal best practices.
Ensure compliance with office policies and employment laws.
Additional Responsibilities:
Plan and coordinate various employee events to boost engagement.
Manage vendor relationships and office facilities.
Assist with budget, payroll, benefits, and policy implementation.
Participate in firm and local committees as required.
Oversee projects assigned by the Chief People Officer.
Provide support to other Office Administrators as needed.
Requirements:
Mid-Large law firm experience
5+ years of supervisory experience in a professional services environment (most ideally a law firm)
Experience with 15+ direct reports in a previous role
Experience managing professional Legal staff
Willingness to be on-site 5 days a week
Education:
Bachelor's degree preferred.
SHRM certification or other HR-related certification is preferred.
Benefits:
Medical, dental, and vision insurance
401(k) retirement plan, match, and profit-sharing
Commuter allowance
Paid time off plus paid holidays throughout the calendar year