Position Overview - Construction Accounts Payable Specialist and Administrator
We are looking for a Construction Accounts Payable Specialist and Administrator to assist with a wide range of duties, including managing vendors, preparing weekly/monthly reporting packages, and assist with other construction and accounting activities. Please send resumes to vistacareers@vistarp.com
Essential Job Functions
Review, code, and process vendor invoices.
Manage and monitor contract and purchase order process.
Setup vendors, maintain contacts, and reconcile vendor statements.
• Prepare checks and process remittance information for vendors. • On a monthly basis, produces all reports for month-end processing to ensure an accurate accounting of all invoices outstanding at month-end. • Balances reports with the corresponding general ledger accounts. • Organizes and files all invoices and checks to properly maintain an orderly and accurate filing system. • Monitor and maintains compliance within various aspects of the project (subcontracts, insurance, lien waivers, bonds, etc.) • Assist Project Manager with close out process on projects. • Perform miscellaneous administrative duties. • Assist with ad-hoc projects and reports.
Requirements
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Strong organizational and time management skills, attention to detail, and ability to prioritize and meet deadlines.