Prendio & BioProcure are seeking an Executive Assistant to support its CEO and key members of our senior leadership team. Responsibilities will include managing calendars, coordinating travel, compiling expense reports, planning events, and liaising with internal and external contacts. The role requires working both independently and collaboratively, multitasking, meeting deadlines, and handling sensitive matters.
Key Functions:
Act as the primary point of contact for the CEO, managing correspondence and communication on their behalf.
Coordinate and strategically manage the CEO's calendar, including both external and internal meetings and travel arrangements.
Manage logistics for board meetings, in close collaboration with administrative resources of our Private Equity ownership
Assist in the coordination and execution of special projects and initiatives as directed by the CEO or other senior leaders.
Track project timelines, deliverables, and milestones, ensuring deadlines are met and progress is communicated effectively.
Conduct research and compile information as requested to support decision-making processes.
Generate well-written correspondence for both internal and external communications.
Manage relationships with external clients, consultants, partners, and colleagues as the CEO directs.
Maintain confidentiality and discretion in handling sensitive information and communications.
Keep meeting minutes as requested by the CEO.
Provide general administrative support to members of the leadership team.
Assist the HR team with corporate events and employee programs.
Manage the senior team's expenses and ensure timely submission and reimbursement.
Requirements:
Bachelor's degree
5+ years of administrative or project management experience
3+ years of supporting VP Level or C-Level personnel.
Excellent interpersonal, verbal, and written communication skills
Strong computer literacy skills; proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
Strong organizational skills and keen attention to detail
Ability to prioritize, manage multiple time-sensitive tasks, problem-solve, and operate in a rapid growth environment.
Strong multi-tasking and organization skills.
Ability to work individually and collaboratively.
Who we are:
BioProcure® is a breakthrough Procure-to-Pay service designed from the ground up to serve the biotechnology and pharmaceutical vertical.
Our core focus is on customer service. We exist to alleviate the pain points experienced by researchers, biotech finance teams, and VC firms caused by inefficient and time consuming procure-to-pay processes. Our clients are among the most innovative biotech research organizations in the world. We are proud to support their mission to discover new cutting-edge therapies to tackle the world's most challenging health problems.
Today's scientists are making groundbreaking strides at a breathtaking rate, rapidly advancing new technologies that have the potential to save millions of lives and improve the quality of life for countless more. Startup labs must hit the ground running to keep up with the pace of discovery, but the enormous task of setting up a new lab space can present expensive and time-consuming obstacles. And it's not just startup companies that struggle under the burden of administrative duties. Existing research organizations of all sizes could see huge benefits from being relieved of the back-office tasks that keep their labs running.
Our Culture:
We take culture very seriously at BioProcure. We are always thinking of new and exciting ways to give back to our valued employees. We offer a competitive salary, outstanding benefits, a friendly work environment, and plenty of opportunities to grow and advance in your career.
Benefits:
Blue Cross Blue Shield Health Insurance - 100% of employee premiums paid
BCBS Dental insurance - 100% of employee premiums paid
VSP Vision Coverage - 100% of employee premiums paid
Flexible Spending Account - Healthcare & Dependent Care
Health Savings Account
401K/Roth
401k with company match
Paid holidays
Paid vacation
Other benefits, including a complimentary subscription to the Calm app, pet insurance, legal assistance and more
Perks:
Flexibility to work from home 1 or more days per week