SEnergy is looking for a detail oriented, process-driven Accounts Payable Specialist to join our team!
The AP Specialist is responsible for providing support to all accounting areas for the creation of accurate and timely financial information and records within the Company.
Duties and Responsibilities:
The principal duties and responsibilities of the AP Specialist consists of, but are not limited to, the following:
Set up new Clients, Vendors and/or projects in accounting system
Enter and update project budgets, ensuring task budgets equal phases and phase budget equals total project budgets; transferring hours when requested and providing reports as associated.
Prepare and submit monthly client invoicing in a timely manner, maintaining and adjusting project information on the new project report for each billing cycle. Invoice Clients that are assigned and assist others when needed in the invoicing process.
Accounts Payable: Enter A/P invoices as they are received for Subcontractors, Materials, and monthly expenses such as insurance, utility bills, etc.; prepare payments by verifying documentation and requesting disbursements for vendors and employees; review employee expenses; track payments and expenditures; run checks that are approved by Controller and or CEO and record cash receipts for project and non-project receivables.
Send Companywide reports weekly including project status changes, A/P and daily cash receipts.
Credit Cards: Daily upload of all credit card transactions, ensure accuracy of expense reports posted each week and reconcile credit card statement(s) to ensure all expenses are processed and accounted for in the month in which the charge occurred.
Track and maintain COI limits per Client contract; track and maintain Vendor COI's through automated tracking program.
Maintain records including collection and recording of W-9's for 1099 recipients; create and mail year end 1099's to recipients
Document processes and procedures for role for Accounting Procedural Manuals
Substantiate financial transactions by auditing documents.
Assist in maintaining accounting controls by preparing and recommending policies and procedures.
Reconcile discrepancies by collecting and analyzing account information and update process as necessary.
Maintain financial security by following internal controls.
Manage and assign Purchase Orders
Complete and send credit applications, as requested.
Provide backup in Controller absence in areas of expertise.
Look for and recommend process improvements.
Document and ensure proper keeping of financial historical records, making use of current technologies.
Complete accurate timesheets daily.
Various other duties as assigned.
Education:
Required: Associate's Degree in Accounting or Finance.
Preferred: Bachelor's Degree in Accounting or Finance.
Possess strong analytical and technical problem-solving skills and able to communicate effectively, orally and in writing; 3 years financial experience.
Skills:
Strong (effective) written and verbal communication skills, exceptional computer skills, project management, and Microsoft Office Suite.
Strong skills of time management, organizational and multi-tasking.
Benefits:
100% Employer paid health insurance and 50% for first dependent
200% 401(k) match up to 4.5%
Employer paid Short-Term and Long-Term Disability
Dental, Vision, Life Insurance and Supplemental offered.
Paid Holidays
Starting at 3-week PTO with rollover
$1,000 Annual Employer Contribution to Health Savings Account