Attends and participates in all designated Celebration functions, meetings, and events as requested
Coordinates with the Celebration Director all printed materials from BGEA Headquarters, fills printed materials orders for daily mailing/shipping, and distributes materials as needed
Manages and ensures the timely recruitment, scheduling, training, and supervision of volunteers for all projects
Ensures the advance availability and set up of project materials prior to the arrival of volunteers engaged in telephone calls, mailings, and packet assembly
Ensures timely mail processing and effective mail delivery and mailings
Maintains accurate inventory of supplies, schedules, forms, and other documents and materials, and orders office and shipping supplies based on approved requests
Organizes the storage of materials
Maintains files for tracking all shipping and receiving activity
Oversees all incoming/outgoing freight deliveries
Assists in set-up and dismantling of the Celebration Office
Coordinates with Celebration Director and/or Financial Team Leader in handling all financial donations, strictly implementing BGEA Financial Procedures/Policies
Ability to calculate and create deposits into the bank
Maintains honest and noble integrity with financial funding
Ensures timely financial processing and effective deposit from events
This position coordinates the volunteer activities of the Celebration Office.
Marginal Duties and Responsibilities
Performs special tasks as requested
Ability to operate a variety of standard office equipment
Reporting Relationships
Reports to Celebration Director
Relates to Local Celebration Leadership Team
Coordinates with other BGEA Staff
Job Specifications
Skills and Knowledge
Ability to effectively manage numerous diverse administrative and operational accountabilities
Ability to relate effectively and productively with people within and without the organization
Ability to demonstrate a consistent Christian witness
Knowledge of Windows Operating System and software such as Word, Excel, and Publisher, and ability to create mail merge documents
Up to date working knowledge of all shipping methods
Physical/Mental Demands
Some heavy lifting required
Ability to demonstrate flexibility and adaptability in the midst of changing priorities and circumstances
Ability to maintain confidentiality.
Ability to work independently.
Will present a positive image of BGEA.
Ability to analyze trends and recommend necessary action.
Ability to work with people at all levels of the organization.
Working Conditions
Work is typically performed in a conventional office environment
Frequent travel within local area is required
Extended daily, weekly, and weekend work hours are sometimes required
* This position is of temporary, full-time nature associated with relevant Celebration planning, event, and closing, and will end thereafter.