Our client is located in Downtown Houston and is looking to hire a Receptionist/Office Manager on a 3-6 month CONTRACT TO HIRE basis. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, greeting visitors, and maintaining all conference and meeting rooms. They should also possess a friendly and professional demeanor.
This Receptionist/Office Manager will assist in the smooth and safe running of the office, with a wide range of accountabilities including; organizing of meetings and events, and proactively managing correspondence while providing general office admin support.
Responsibilities
Meetings & Events: Organizing meetings including ensuring that the practical arrangements are in place, that the meeting runs smoothly and any necessary preparation materials are received on time.
Travel and Calendar Management.
Extensive use of email including access to emails & calendars as appropriate.
Office Admin Support: provide office admin support by planning desk space for new hires, IT hardware support and equipment, managing stationery provisions, ordering new devices, supplier management.
Acting as the first point of contact on a day-to-day basis. Ability to prioritize activities and incoming materials.
Responsibility for electronic and paper filing systems and the preparation of expenses.
Assist with preparation of reports, presentations and spreadsheets.
Visitor management and badge access.
Managing building services.
Ordering IT equipment.
Meeting room management and AV set-up.
Catering vendor set-up.
Qualifications
Experience with administrative and clerical work.
Strong communication skills.
Strong ability to multitask.
Friendly and upbeat demeanor.
Strong track record in previous team administration roles supporting wider teams, ideally in large global organizations.
Advanced MS-Office (Word/Excel/Powerpoint), Shared folders and Outlook.