Do you have senior-level administrative support experience PLUS project management background? Premier Anesthesia is seeking an Executive Coordinator to join their growing team - this could be your next great career opportunity! Your skills will be used to support the needs of Premier Anesthesia and ultimately further Jackson Healthcare's strategy and mission: to improve the delivery of patient care and the lives of everyone we touch. Find purpose in your work at a Jackson Healthcare company, winner of numerous "Best Places to Work" and "Heathiest Employers" awards by Fortune and the Atlanta Business Chronicle!
POSITION SUMMARY:
The Executive Coordinator will provide administrative support to the company President and project management oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the PA leadership team to plan, coordinate, and facilitate project management of key strategic and operational objectives of the company. The ideal candidate will be highly motivated, detailed, responsible, an organized multitasker, and a fast learner. This role requires advanced computer skills (high proficiency with Excel and PowerPoint), adaptability, flexibility, excellent interpersonal skills, project management experience, and the ability to work well with all levels of management, staff, and clients. S/he must be extremely professional and comfortable with maintaining a high degree of confidentiality.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES:
Project Management and Coordination
Manage projects related to the business and operations improvement initiatives as directed by the President
Assist with project management methodology to improve workflow mapping of company processes and procedures
Assist with RFP processes, interfacing with vendors and internal departments to ensure successful vendor choice and project implementation from start to finish
Assist the VP, Finance and President with planning and managing budgets including annual, quarterly and monthly expense tracking and other key performance indicators
Gather and analyze data, prepare reports, create Gantt Charts and MS Excel spreadsheets
Utilize and update Excel and company tracking tools to prioritize and coordinate workflows
Produce deadline-driven results and support senior staff in providing timely and accurate responses to client questions
Build presentations for reporting purposes, business analysis, and other deliverables both internal and external
Create and manage comprehensive processes to track timelines and deliverables
Administrative Support for President
Provide direct administrative support to the President, including scheduling meetings, calendar management, travel itinerary, expense reports, and all other communications
Meet regularly with President to plan, create, prioritize, and maintain objectives in an integrated management system
Assist President with company-wide communications and other MarCom requests and projects
System administrator managing access and privileging for various systems
Manage the office organization system including digital filing, contract maintenance system, and other key documents
Assist President and HRBP with company events and employee recognition and incentive programs
Assist with the design, creation, and automation of approval loops for company processes
Assist with special operations and projects, as needed
Office Management
Provide general office management and administrative support functions to include welcoming visitors, directing calls, managing break room music, ordering supplies, and mail distribution for the company
Prepare and distribute executive leadership team minutes and other deliverables
Work with HRBP and Talent Acquisition to assist with coordinating interviews and welcoming new hires
Plan corporate events, leadership events, an annual calendar recurring events in the company's strategic rhythm
Update contacts and articles in the database, using database to export information, merge letters, make contact lists, produce labels, and prepare group emails
Prepare, edit and assemble a variety of documents including memos, letters, and reports; bind copies of presentations
Maintain effective business relations with customers, internal and external contacts
Resolve customer requests, complaints, and problems or refer them appropriately
Order business cards, company banners and other company apparel and/or gifts for Associates
Submit maintenance and IT tickets to JH shared services departments
Provide general office support functions for seasonal décor and periodic changes
QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:
EDUCATION/CERTIFICATIONS:
Bachelor's degree or equivalent experience. Project management certification strongly preferred
Notary public certification
EXPERIENCE/SKILLS REQUIRED:
10 years of administrative experience; 5 years executive assistance and/or project management experience
Advanced MS Office Suite skills, including Teams
Experience with Salesforce, SharePoint, Workday and a project management software platform such as Asana or Smartsheets is strongly preferred
Strong organizational and quality management skills; ability to handle multiple tasks and priorities
Project management skills and design of workflow mapping
Ability to maintain a high level of professionalism and keep information confidential