Brave Thinking Institute is looking for a Department Administrator. A proactive, enthusiastic, supportive member of the Institute who is growth-minded and driven to succeed.
In addition, they are a "Rockstar" detailed organizer who can track multiple projects at the same time
Position Priorities and Focus:
Day-to-day administrative support
Calendarizing
Data management
Meeting agendas and note-taking
Attend multiple planning and connection meetings throughout the week
Coordinate Project Planning Process
Maintain project timelines and templates
Project management setup and task fulfillment
General department project tracking
Build and maintain rosters
Send communications to team members, vendors, and venues
Share and track compliance with department SOPs
Track attendee responses and update team members and forms accordingly
Train new team members on communications system(s)
Provide shipping addresses for Client Empowerment Kits, etc. to the fulfillment company
Track all empowerment kits to ensure the arrival
Follow up on any late/missing items; reship and/or process claims with the shipping company
Support major Inventory cleanup/out (twice a year - if located in CA)
Remote Training Support
Support on-site staff by coordinating staff meals, sending supplies, etc.
Reserve and host Zoom meetings
On-site Event Support
Assist at In-Person events: 1-2x per year
Support on-site staff by ordering staff meals, maintaining office space, supporting the leadership team, etc.
Other projects/planning as determined by the Event Director
Required Position Attributes:
Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize, and respond to a myriad of requests.
High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total accuracy.
Self-motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal supervision.
Growth-Focused: Demonstrates a strong interest in continual learning and growth and a desire to participate in ongoing institute transformational training.
Goal-oriented: Laser-focused on goals with a "do whatever it takes" attitude. Willing to work extended hours and weekends when necessary to achieve objectives.
Adaptable to Change
Forward-Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in advance.
Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in California.
Required Experience / Proficiency:
2+ years experience with administrative support within a work environment.
Access to high-speed internet, dedicated and distraction-free workspace, and able to meet all requirements of this role while working remotely.
Tech savvy with the ability to learn new software and systems quickly.
Asana Project Management System (or similar + ability to learn immediately)