Join the #1 Real Estate Team in the nation! Are you detail-oriented, organized, and passionate about providing exceptional administrative support? The Jills Zeder Group's top-producing agent is seeking an Administrative Assistant to join our office team. The main objective of this role is to support operations to deliver outstanding service to the lead agent, team, and our clients, ensuring the lead agent is equipped to deliver a seamless experience for both buyers and sellers. If you are a motivated self-starter that thrives in a fast-paced environment and are eager to contribute to a successful real estate business, we'd love to hear from you!
To be considered all applicants must email resume and cover letter to maria@jillszeder.com.
Real Estate Administrative Assistant
Responsibilities:
Provide administrative support, including managing the lead agent and team calendar, scheduling appointments, and coordinating meetings.
Maintain accurate contact database
Answering and transferring incoming office phone calls
Drafting responses to email inquiries on behalf of lead agent, ensuring timely responses and appropriate follow up.
Performing various administrative tasks such as drafting templated documents and preparing templated printed presentations.
Handling sensitive information with discretion and maintaining confidentiality in all dealings.
Coordinating and facilitating in-office meetings; responsible for the overall appearance and organization of the office.
Maintaining office supply inventory and office purchases.
Working collaboratively with other team members and departments.
Providing personal assistance to the lead agent as needed, such as managing personal appointments and errands.
Prepare the team's monthly expense report.
*1 weekend day is required. On this day, you may also be asked to assist with preparing properties for showings*
Requirements + Qualifications:
Team player with a positive attitude
Detail-oriented and organized with a professional demeanor
Strong interpersonal and communication skills (written & verbal)
Previous experience in an administrative role, preferably in a real estate office or related industry
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Proficiency in Microsoft Office Suite and MLS
Ability to work independently and collaboratively in a team environment
Knowledge of real estate industry terminology and practices is a plus