We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support a senior executive within our organization. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks efficiently. This individual will play a key role in managing calendars, handling expense reimbursements, credit card reconciliations, and coordinating travel and events for the senior executive.
Responsibilities: • Manage and maintain the executive's calendar, scheduling appointments, meetings, and conferences. • Maintain relationships and communicate with other executive admins of clients and partners. • Coordinate travel arrangements including flights, accommodations, and ground transportation for the executive and occasionally other team members.
.Passionate about CSR and led activities around this role • Process expense reimbursements in a timely and accurate manner, ensuring compliance with company policies. • Handle credit card reconciliations, track expenses, and maintain organized records. • Assist in planning and coordinating various events such as team meetings, conferences, and off-site retreats. • Act as a liaison between the executive and internal/external stakeholders, including clients, partners, and vendors. • Prepare and edit correspondence, communications, presentations, and other documents as needed, including social media handles and board material presentations. • Conduct research, compile data, and prepare reports as requested by the executive. • Provide general administrative support including answering phone calls, responding to emails, and managing office supplies.
Requirements: • Proven experience as an executive administrative assistant or similar role, preferably supporting C-suite executives. • Exceptional organizational and time-management skills with the ability to prioritize tasks effectively. • Strong attention to detail and accuracy in handling financial transactions and records. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. • Ability to maintain confidentiality and exercise discretion in handling sensitive information. • Flexibility and adaptability to handle changing priorities and work under pressure. • Bachelor's degree or equivalent work experience preferred.