The Budget Analyst Associate will have overall responsibility for creation of study budgets based on detailed knowledge of the study protocol requirements, additional guidance from the sponsor, and input from assigned key staff. The Budget Analyst Associate will have responsibility for managing budgets, contracts and payments for study sites and vendors.
Creation of the study budget will require detailed knowledge of clinical operations and proficiency with a proprietary study budgeting tool. A key element of the role of Budget Analyst Associate will be to coordinate closely with finance to verify pricing for study budgets. The role requires you to be client facing, interacting with sponsors to follow up with any questions or clarifications required to prepare the budget. The Budget Analyst Associate may be required to follow up with the sponsor to assist in securing an award including but not limited to following up to determine proposal feedback and negotiating budgets.
As Budget Analyst Associate you will be required to work with Project Management by providing oversight and support for tracking all study budgets for awarded studies. This includes monthly review of the project budget, reconciliation of accounts, and assisting finance for payment invoicing.
As Budget Analyst Associate you will also have primary responsibility in executing Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), Study Contracts, and Work Scope Changes (WSCs) including working with Business Development and Accounting to ensure all information is present, formatting of documents, obtaining approval and execution from appropriate parties. Following established process will be critical. As Budget Analyst you may be required to work outside business hours to meet sponsor deadlines or accommodate time zone differences.
RESPONSIBILITIES
The main responsibilities of this role include but are not limited to the following:
Work closely with senior members of the Budgets and Contracts team to learn how to create and negotiate study budgets
Learn how to review, draft and negotiate NDAs, MSAs, Study Contracts, and WSCs
Coordinate with Operational team(s) to resolve queries on study/site budgets and contracts
Observe sponsor discussions regarding study/site budgets and contracts
Tracking and updating internal trackers on the status and dollar values of each document (as applicable)
Initial forecasting development for all study budgets upon contract award
Create site budgets and contracts templates in collaboration with study sponsor
Primary oversight and support for tracking all study/site budgets in executed Study Contracts
Facilitate invoicing approvals for finalization
Negotiate study/site/vendor budgets and contracts and facilitate finalization in a timely manner
Update relevant CTMS trackers on a real-time basis regarding contract progress
Receive site invoices, review, and approve
Revise budgets and contracts as necessary following established processes
Manage a workload that includes responsibility for multiple assignments
Participate in all required job training and development courses and seminars
Work on ad hoc projects as needed
Support Regional Office Team(s) as it may relate to the overall growth and expansion of the region(s)
Limited travel (~5%) travel will be required for training, internal meetings, and client meetings at strategic accounts.
Other requests as assigned by Manager
KNOWLEDGE & SKILL REQUIREMENTS
Exceptional verbal and written communication skills as demonstrated by their ability to respond to questions from internal and external customers using accepted business correspondence practices.
A thorough understanding of financial management and the committed ability to follow through with objectives to meet all crucial deadlines is necessary.
Outstanding analytical abilities
Self-motivated individual with a highly entrepreneurial style coupled with self-confidence and a positive demeanor
Well-developed problem solving skills
Excellent oral, written and presentation skills
High energy, enthusiastic, goal driven
Advanced proficiency in MS Office (Word, Excel, and Outlook) with Visio, PowerPoint, and Project proficiency required
EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor's degree (B. A./B.S.) from a four-year college or university
1 year experience in a pharmaceutical, biotechnology, or clinical research organization setting preferred