This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
RESPONSIBILITIES
General administrative support for company projects.
Organize and maintain project files, filing system, and project communications.
Provide data entry for projects.
Track the status of projects and produce monthly progress reports.
Maintain tracking system for projects.
Update record copies, engineering project documentation, and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Sort incoming mail.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports, and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
Schedule and set up client interviews, presentations, and other meetings as requested.
Order and maintain supplies.
Update the project calendar and roster.
Assist in clerical needs on projects.
Maintain data entry of project contact list and project execution plans.
All other duties as assigned.
REQUIREMENTS
High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
Proficient in Microsoft Word, Excel, Access, and PowerPoint.
Applicable experience may be substituted for education requirements.