The Choice, Inc. is seeking an executive assistant/executive office assistant for our amazing nonprofit client- this organization supports a broad range of mission-focused organizations, in collaborating and developing tools and resources for their operations and leadership.
This position will start on a temporary basis, but there is absolutely opportunity for temporary to hire, if it is a good fit.
The Executive Assistant will provide critical daily support to the C-suite leaders in the organization. This position involves a combination of organizational, communication, and interpersonal skills, as well as the ability to handle confidential information with discretion.
The ideal candidate will have:
Previous administrative experience, supporting senior staff members. Must have prior experience with calendar management, travel coordination, and managing special projects (5 years+ of related professional experience)
Previous experience working for a nonprofit organization or strong professional interest in working for a nonprofit.
Immediate ability/ability to begin a position quickly- this is an urgent hiring need
Able to work in downtown DC office at least twice a week (hybrid schedule).
Job Duties will include:
Coordinate with the Chief of Staff to the President & CEO on all matters that require joint C-Suite and CEO participation to maintain processes that improve office functionality, efficiency, and professionalism.
Plans and maintains an accurate calendar of meetings and other commitments for the C-Suite team.
Draft and edit correspondence, memos, and documents on behalf of executives.
Assist in the planning and coordination of special projects, events, or initiatives.
Coordinate travel arrangements, itineraries, and accommodation logistics.
Screen and direct phone calls, emails, and other communications appropriately.
Ensure that the C-Suite is provided with briefing materials for each event or meeting by coordinating with their direct reports or other staff; brief the team on all relevant scheduling activities and requests and responds to requests accordingly.
Prepare and organize materials for meetings, presentations, and reports.
Schedule all meetings and briefings involving the C-Suite with their respective teams or external partners or associates.
Provide scheduling, note taking and tech support for internal committees led by C-Suite.
Provide technical support to C-Suite.
Provide ad hoc administrative support to the operations team.
Maintain contact lists and various databases.
Maintain office files, both physical and digital for documents and records.