A premier global independent investment banking advisory firm is seeking an Administrative Assistant to join their Corporate Events team in NYC. This candidate with be exceptionally organized, meticulous, a team player, and maintain a commitment to the success of each event and their team.
Responsibilities: The Administrative Assistant will:
Monitor Corporate Events mailbox and respond appropriately in timely manner
Track event requests, maintain team calendar
Process expense reports and invoices
Maintain inventory of event supplies and branded items
Provide administrative support for events including printing, packing and shipping
Assist with light travel booking and meeting scheduling
Participate in various ad-hoc projects and perform other duties as assigned
Qualifications:
Proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint, and Word)
Willing to learn some event registration technology (MS Forms and Cvent)
Good time management, a sense of urgency, flexibility and ability to manage several projects simultaneously
Superior communication and interpersonal skills, both written and oral
Ability to develop strong working rapport with employees at all levels of the firm; sensitivity to confidential matters
Sound judgment in knowing when to ask for help to prioritize tasks and when to escalate an issue
Desired Skills:
3+ years of experience in a professional setting/corporate office environment
Familiarity with high-end food & beverage terms and trends
Energetic; able to be on your feet for long periods of time and lift up to 25 lbs