Coordinator, Office at Nissin Foods in Gardena, California

Job Description:

Nissin Foods

SUMMARY: Assists in the administrative duties related to office and facility management for General Affairs department. This position handles details of a confidential, critical, and sensitive nature and must function efficiently and effectively in a professional environment. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines.

Essential functions - Job Duties: The following duties are considered essential to the job. Qualified individuals must have the ability, with or without reasonable accommodation, to perform the following duties:

• Ensures that various administrative tasks are performed in an effective and efficient manner.

• Creates purchase orders and processes invoices for the department, which includes but not limited to service vendors, outside contractors, utilities, and rental equipment.
• Maintains and renews various licenses, permits, registrations, certificates, etc. for the company.

• Provides support to policy management and updates.
• Monitors and maintains contract management system.

• Monitors lobby access activities and assists visitors as necessary.

• Answers and directs all incoming calls, determines purpose of callers and forwards calls to appropriate personnel or department. Provides information to callers pertaining to company and staff such as address, directions, titles, and departments, etc.
• Responsible for handling US mail that includes receiving, sorting, distributing all incoming mail, processes outgoing mail (sorts, weighs, applies appropriate postage) and maintains postage meter machine and related supplies.
• Responsible for handling delivery services such as Federal Express, United Parcel Service and Overseas Courier, prepares packages and documentation, logs data into computerized tracking system, prepares and maintains detailed reports.

• Maintains adequate level of office supplies including but not limited to office supplies, coffee supplies, snacks, janitorial supplies, cleaning and PPE supplies, etc.
• Maintains employee breakroom supplies stuffed and cleans coffee machines/equipment regularly in the Corporate Office.

• Researches, collects and analyzes information in order to prepare reports, memos, letters, financial information and other documents on behalf of the department head and/or Office Manager.
• Assists with projects and tasks assigned by Office Manager.
• Provides support to Facility Manager as directed by Office Manager.

Supervisory Responsibilities: None

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Bachelor’s degree preferred but not required. One to three years related work experience; or equivalent combination of education and experience.

Computer Skills Proficiency in Microsoft Office Suites (Word, Excel, PowerPoint, Outlook)

Other Skills

• Demonstrate a positive attitude and maintain composure and professionalism while multi-tasking.
• Strong written and verbal communication skills sustainable in a deadline-oriented environment.
• Detail-oriented, excellent organization skills, and the ability to follow up, as well as anticipate future needs.
• Ability to set priorities and reprioritize as required to manage workflow.
• Ability to work independently others with minimal supervision.
• Team oriented, and able to take directions from multiple parties.
• Ability to recognize and safeguard confidential information.

Knowledge

Proficient at creating and managing system in order to efficiently and accurately account for all documents for the department.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; climb or balance and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

About Us:

It started with the inspiration of the creator of instant noodles, founder Momofuku Ando, in 1958. Since we entered the U.S. in 1970, our flagship brands, Cup Noodles, and Top Ramen have maintained a firm foothold in U.S. pop culture. We invite you to join Team Nissin to support this legacy of innovation and to deliver noodle happiness to consumers, employees, partners, and the community in a meaningful and sustainable way. Let’s evolve how people think about instant ramen as you discover opportunities for professional growth while being part of this $4 billion global company built from a simple block of noodles.

Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, or sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

As a federal contractor, Nissin Foods participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process may be completed in conjunction with the Form I-9 Employment Eligibility Verification to check the work authorization status of persons who have been offered employment at Nissin Foods. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request accommodation, contact Nissin Foods (USA) Co., Inc. Human Resources.

PI239745046

Salary:

$25.00

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