Director, Sub-Contract Mgmt at TriWest Healthcare Alliance in Phoenix, Arizona

Job Description:

Job Summary

Primary responsibilities include coordinating activities related to sub-contract management for vendors and sub-contractors that support TriWest's Government contracts. Responsible for maintaining internal and external contract related Government correspondence including contracts and change orders, drafting Government correspondence as needed on contractual matters, correspondence with sub-contractors regarding their performance and/or ability to perform functions in support of Government contracts, ensuring that contract changes are implemented and executed in accordance with contract requirements, monitoring and evaluating sub-contractor performance metrics and generating reports about sub-contractor performance to senior management. Provide guidance, supervision, and assistance to staff with direct oversight of contract administration. Assist the Accounting Department, as needed, for monitoring company compliance with all Government acquisition regulations.

Analyzes new laws, regulations and contract changes for potential impact on business unit goals and objectives. Provides guidance to internal business teams on contract activity. Coordination with legal, finance and business team disciplines for applicability and implementation of FAR clause flow-down implementation, development of performance metrics and associated contractual language, and resolution of contract issues and disputes. Assists in identification, development, and implementation of new contract policy and processes. Have an understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications. This position provides exposure to all aspects of sub-contract administration in a corporate environment, including its operations and the complex regulatory environment which surrounds it.

Education & Experience

Required:

• Bachelor's degree in Business Administration, Finance, or Health Care Administration, or similar degree; OR equivalent experience
• 5-10 years of contract management pertaining to sub-contract administration
• Government change order and costing experience
• Strong Excel and PowerPoint Skills
• 3+ years of Supervisory Experience

Preferred:

• MBA
• Experience with quality programs (Six Sigma, Total Quality Management, Continuous Quality Improvement or other quality concepts)

Key Responsibilities

• Plans, organizes and directs the activities of the Government sub-contract administration operations. Supervises and mentors other Contract Administration staff performing internal controls, change order, and monitoring and reporting metrics. Reviews complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications.
• Maintains thorough working knowledge of Federal Acquisition Regulations (FAR), Department of Defense Federal Acquisition Regulations Supplement (DFARS), Veterans Affairs Acquisition Regulations (VAAR). Maintains a listing of all change orders and current status (i.e. submitted, negotiated, etc.).
• Maintains frequent contact with all areas of TriWest in gathering data concerning change orders.
• Reviews cost proposals prepared by others and reviews TriWest's and subcontractors proposed costs for current, accurate and complete presentation.
• Oversees and addresses any issues with subcontractor compliance related to FAR, DFARS, or VAR compliance.

• Assists in analyzing the effectiveness of internal controls in place through testing and process review.
• Assists in the development, deployment, and monitoring of performance metrics. Generates periodic reports to senior management.
• Ensures compliance with company policy and government regulations. Performs research and write responses for Contract Administration and Compliance issues.
• Partners with the process owners and Subject Matter Experts to implement enhanced internal control processes, and develop and implement enhanced policy and procedure documents.
• Collaborates with TriWest staff to obtain detailed information about operations, discuss options regarding enhanced internal controls, and communicate project results in a clear, professional manner.
• Coordinates confidential information and maintain confidentiality of it.
• Regular and reliable attendance is required.
• Perform other duties as assigned by the VP of Contract Management.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Independent Thinking / Self-Initiative: Critical thinker with ability to focus on things which matter most to achieving outcomes; commitment to task to produce outcomes without direction and to find necessary resources.

Information Management: Ability to manage large amounts of complex information easily, communicate clearly, and draw sound conclusions.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.

Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.

Technical Skills: Working knowledge of FAR and VAAR.

Working Conditions

Working Conditions:

• Availability to work non-regular hours as required
• Works within an office environment, with minimal travel
• Extensive computer work, with prolonged sitting

Company Overview

Taking Care of Our Nation's Heroes.

It's Who We Are. It's What We Do.

Do you have a passion for serving those who served?

Join the TriWest Healthcare Alliance Team! We're On a Mission to Serve®!

Our job is to make sure that America's heroes get connected to health care in the community.

At TriWest Healthcare Alliance, we've proudly been on that important mission since 1996.

Benefits

We're more than just a health care company. We're passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, Dental and Vision Coverage
• Generous paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that cultivates and supports diversity at every organizational level, including hiring and retaining a diverse workforce, and we highly encourages candidates from all backgrounds to apply. Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.