Executive Assistant 1 - Research & Industry Partnerships (Lyle School of Engineering) at Southern Methodist University Inc in Dallas, Texas

Job Description:

Description



Salary Range:



Salary commensurate with experience and qualifications



About SMU



SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.


SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.


SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.


Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.


SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.



About the Department:



SMU's Bobby B. Lyle School of Engineering, founded in 1925, is one of the oldest engineering schools in the Southwest. The school offers eight undergraduate and 29 graduate programs, including master's and doctoral degrees, through the departments of Civil and Environmental Engineering; Computer Science; Electrical and Computer Engineering; Mechanical Engineering; and Operations Research and Engineering Management. Lyle students participate in programs in the unique Deason Innovation Gym, providing the tools and space to work on immersion design projects and competitions to accelerate leadership development and the framework for innovation; the Hart Center for Engineering Leadership, helping students develop nontechnical skills to prepare them for leadership in diverse technical fields; the Caruth Institute for Engineering Education, developing new methodologies for incorporating engineering education into K-12 schools; and the Hunter and Stephanie Hunt Institute for Engineering and Humanity, combining technological innovation with business expertise to address global poverty.



About the Position:



This role is an on-campus, in-person position.


The Executive Assistant provides day to day administrative and logistical support for the Associate Dean for Research and Industry Partnerships and the Assistant Dean for Student Success and Inclusive Excellence. The EA will schedule and maintain the Associate Dean for Research's and the Assistant Dean for Learning Innovation's calendars, review and respond to emails, and assist with travel and expense reporting. This position will also assist with the creation of the annual Lyle Research Report and function as a main point of contact between the Associate Dean and Lyle/SMU entities. In addition, the EA will regularly assist in operational aspects of Dean's office business and must maintain professionalism and confidentiality. May occasionally process grants, contracts, and purchasing on behalf of the Dean's Office and Lyle graduate education and graduate affairs, as well as coordinate special projects as assigned.



Essential Functions:

• Supports the Associate Dean for Research and Industry Partnerships and Assistant Dean for Student Success and Inclusive Excellence, including scheduling, liaising, and general communication support. Assists with developing reports.
  
  


• Organizes and maintains calendar for the assistant and associate deans, as well as assisting with the calendars, travel arrangements, and expense reports for members of the Dean's suite. Answers telephone calls, and drafts emails, letters, or other correspondence on behalf of the Associate/Assistant Deans.
  
  


• Assists the Associate and Assistant Deans with meetings and special projects as needed. Is called upon to take meeting minutes at confidential meetings.
  
  


• Other special projects as assigned.
  
  


• Occasional evening/weekend hours is required for special events.

Qualifications



Education and Experience:



A high school diploma (or equivalent) with seven years experience is required or an Associate's degree with five years experience or a Bachelor's degree with three years of experience.


Experience providing proactive administrative support for school leadership is preferred. Experience supporting engineering faculty, programs and facilities is strongly preferred.



Knowledge, Skills and Abilities:



Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.


Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.


Candidate proficiency in Microsoft Office suite, specifically in Excel, is required.


Candidate familiarity with Planon space reservation software (STABLE) is preferred.



Physical and Environmental Demands:

• Sit for long periods of time


• Reach above shoulders


• Handle objects (dexterity)


• Push/pull

Deadline to Apply:



This position is open until filled.



EEO Statement:



SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.



Benefits:



SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.


SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.


The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits. Apply Now